Meetings Maestro by Hoogwout ST

Author:Hoogwout, ST
Language: eng
Format: epub
Publisher: ST Hoogwout
Published: 2021-12-14T00:00:00+00:00

© ST Hoogwout 2021

When you have nailed the context and process, you have already defined the purpose and objectives (Context) as well as the expectations (Process). Just summarise them into your meeting invite and you are on track. If needed, you can use my meeting invite template:

© ST Hoogwout 2021

I love a special type of pre-read used by the New Zealander trainer Alicia McKay. She works with teams to break down barriers to growth and change. To get her audience quickly in the right frame of mind for her workshops, Alicia records a 3-minute video that explains the agenda, objectives, and key expectations. Video is a great tool to bring people quickly up to speed. Of course, a video is not a suitable pre-read for each meeting, but it highlights how you can use today’s technology if desired.

Clean and Clear: Make it digestible, easy to follow

If you do provide more documentation over and above the meeting invite, keep things clean and clear, short, and simple. Nobody likes to spend hours looking for a needle in a haystack, or a piece of analysis that is hidden in a 50-slide document. This book is not about how to write documents clearly but remember to keep any attachments to meetings invites clean and clear. This way, you help your audience to keep things digestible.

But I want to lock in time with attendees before their agendas fill up.

“Hang on ST, I get the importance of doing proper preparation. But I do not want to miss the opportunity of locking in time in calendars of busy people with all this preparation!” Like learning how to ride a bike, the more often you apply these preparation steps, the quicker and better you will become at scheduling your meetings smarter.

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